Operations

Stock, purchasing and planning with the paper trail built in

Stock, purchasing and planning, with the approval chain and the paper trail built in.

See it on your own numbers →Capabilities

Capabilities

Catering Inventory, Purchasing and Kitchen Operations Software

Inventory, purchase requests, supplier quotations, electronically signed purchase orders, three way match, QR delivery tracking and production planning for catering groups and central kitchens.

  • A single controlled process updates stock, so on hand and reserved quantities always remain consistent.
  • Batches allocated first expiry, first out (FEFO), with moving average cost updated on receipts only.
  • A delivery roadmap the server enforces, and every physical handover is a QR scan.
  • A fixed approval chain: chef, then operations director, then Managing Director. No skipping, and every decision logged.
  • An approved request goes to the supplier for a quote before it becomes a purchase order.
  • Purchase orders e-signed, emailed and confirmed through a supplier portal, with every version kept.
  • Three way match on every bill. Any variance blocks payment and opens a case.
  • Goods received notes issued only when every line is received and a bill is registered.
  • Production planning that explodes menus into orders, netted against what is already in stock.
  • Waste, returns and an end of day close, with scheduled daily, weekly and monthly reports.

Who it is for

Designed for the teams responsible for this work

Catering groups and central kitchensWarehouses supplying several client sitesProcurement teams that need a fixed approval chainContract caterers costing food by client location

Questions

Frequently asked questions

What approval chain does a purchase request follow?

A fixed one: chef, then operations director, then Managing Director. No step can be skipped and there are no value thresholds. Every decision is logged, and a rejection carries a mandatory reason back to the requester.

How is stock costed?

By moving average, updated on receipts only. Batches are issued first-expiry-first-out, and every issued quantity posts its cost to the client location it went to.

When is a goods received note issued?

Only when every line of the purchase order is fully received and a supplier bill with its document is registered. A partial receipt never creates one.

See it in action before you decide.

A guided walkthrough of the applications your company would use. No installation and no commitment required.

See it on your own numbers →