Operations

Stock, purchasing and planning with the paper trail built in

Stock, purchasing and planning, with the approval chain and the paper trail built in.

See it on your own numbers →What it does

What it does

Catering Inventory, Purchasing and Kitchen Operations Software

Inventory, purchase requests, supplier quotes, e-signed purchase orders, three-way match, QR delivery tracking and production planning for catering groups and central kitchens.

  • One writer for stock, so on-hand and reserved can never drift apart.
  • Batches allocated first-expiry-first-out, with moving-average cost updated on receipts only.
  • A delivery roadmap the server enforces, and every physical handover is a QR scan.
  • A fixed approval chain: chef, then operations director, then CEO. No skipping, and every decision logged.
  • An approved request goes to the supplier for a quote before it becomes a purchase order.
  • Purchase orders e-signed, emailed and confirmed through a supplier portal, with every version kept.
  • Three-way match on every bill. Any variance blocks payment and opens a case.
  • Goods received notes issued only when every line is received and a bill is registered.
  • Production planning that explodes menus into orders, netted against what is already in stock.
  • Waste, returns and an end-of-day close, with scheduled daily, weekly and monthly reports.

Who it is for

Built for the teams that do this work

Catering groups and central kitchensWarehouses supplying several client sitesProcurement teams that need a fixed approval chainContract caterers costing food by client location

Questions

What people ask about it

What approval chain does a purchase request follow?

A fixed one: chef, then operations director, then CEO. No step can be skipped and there are no value thresholds. Every decision is logged, and a rejection carries a mandatory reason back to the requester.

How is stock costed?

By moving average, updated on receipts only. Batches are issued first-expiry-first-out, and every issued quantity posts its cost to the client location it went to.

When is a goods received note issued?

Only when every line of the purchase order is fully received and a supplier bill with its document is registered. A partial receipt never creates one.

Send us one project. We price it in front of you.

One job and your price list. No migration, no setup.

See it on your own numbers →